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By David Brake

How you deal with your electronic mail impacts your potency at paintings. discover ways to make optimal use of your e mail software program in order that it lets you functionality in an equipped demeanour.

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The recipient has to use the same kind of software, and for them to read your e-mail they need two “keys” (or passwords)—one public (hence “public key” encryption) and one private. This can make it too cumbersome for routine use. Take the passwords for secured files from employees who leave. ▼ DEVISING PASSWORDS Choose passwords that cannot be easily worked out by others. There are various ways you can do this. Use a language your co-workers do not speak Use deliberate misspellings ■✔ Do change passwords ■✔ Do choose unusual 86 GUARDING AGAINST HACKERS Even encrypted files are not 100 percent safe.

87 Test internal security practices regularly and without warning. 59 M AINTAINING E- MAIL P OLICY AVOIDING LEGAL PITFALLS F rom a legal perspective, e-mail turns everyone in your company into a publisher. The fact that all e-mail is recorded and can be produced in court raises the specter of legal threats. Reduce this danger by practicing safe e-mailing techniques. 90 THE OF THE L AW Be careful about making critical comments about Consult a lawyer if you fear you may face legal action. DY CASE STU in a ee wor king An employ zation ni ga or l na multinatio e mor that th rious heard a ru as in se w al riv ’s arded company ble.

REMEMBER ● Staff must be aware that e-mails can be used as evidence in court. ● A sexual harassment charge can cost an organization in both legal settlements and damage to its reputation. ● Find out about marketing and advertising laws of other countries before sending e-mails. Receives sexist joke via e-mail and shows it to colleague 62 ▼ BANNING INDECENT E-MAIL Those who send e-mail with inappropriate content are deemed publishers of the material, even if they did not create it themselves. An organization should have a strict policy against staff who use company resources for such e-mails.

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